CVAV How it Works - Stream 2

Please note that applications to this program are currently closed.

How Funding Works

Stream #2: Individual projects under this stream may receive up to $250,000 in OCE funds over a maximum 18-month period. These projects require collaboration between two or more companies, or one or more companies and an association. Collaborators on the projects from municipalities or academic institutions are also welcome but there must first be a partnership between companies, and/or an association. Projects funded through CVAV Stream #2 are meant to enable the demonstration of actual products that can include a pilot, a technology that has the ability to be showcased at events, in the field, on the road, or customer sites. Projects should focus on product, prototype and technology development. Projects that receive the maximum value must carry out a demonstration project. Significant accomplishments related to the project should be shared with the wider community through showcase events and press communications.

Eligibility Criteria

General :

  • Individual projects under this stream may receive up to $250,000 in funds over a maximum 18-month period.
  • Applications in this stream require industry partner(s) to co-invest in the project. The CVAV Program encourages public-private partnerships as well as partnerships between small, medium and large firms; 
  • 1:1 cash match of OCE support is required from the industry partner(s).
  • OCE will pay up to 50% of direct eligible project costs
  • Participants in the project must demonstrate close collaboration and the proposed project should be scalable with a high potential for adoption.
  • Projects that address more than one of the preferred themes will receive priority.
  • Must be an innovation-driven business developing products or services addressing industry challenges.
  • Company must use the results for the economic, environmental or social benefit to Ontario.
  • Stream #2 projects can support product development, prototype development and technology demonstration. For the maximum amount under this stream a demonstration must be carried out. Demonstrations can include pilots, technology that can be showcased at events, in the field, on the road, or customer sites. This program is not intended for research to prove feasibility or basic technology research.
  • Applicants and partners must provide project metrics and progress reports to OCE.
  • Applicants and partners must be in good financial and reporting standing with OCE.
  • Applicants and industry partners that have over $100,000 in active projects must complete those projects (including all final reporting) prior to OCE considering other applications for funding. This excludes TalentEdge internships and fellowships.
  • Intellectual Property (IP) arising from the project will be managed by the project participants as OCE does not claim or manage IP rights.

Eligible Applicant:

  • An applicant, that is a company, must be for-profit and have operations in Ontario which are expected to commercialize and/or implement the results of the project in Ontario and for the benefit of Ontario.
  • Must be a company with a sound business plan and secure financial backing.
  • An applicant, that is an Industry Association, must be a formally recognized group of people and businesses who have joined together for a particular purpose related to connected vehicle technology. They must be governed by a defined mandate, rules and/or by-laws, and membership requirements.
  • Proposed demonstrations will provide a competitive advantage or other significant benefit to the applicant.
  • Industry partner(s) must have a presence in Ontario and the operations in Ontario are expected to commercialize the results of the project.
  • Participants agree to provide project metrics and progress reports to OCE.

Eligible Partner:

  • At least one partner must come from industry, but multiple partnerships are encouraged
  • Eligible partners can be from industry or associations: 
  • An industry partner(s), must be for-profit and have operations in Ontario which are expected to commercialize and/or implement the results of the project in Ontario and for the benefit of Ontario. The partner must be a company with sound business plans and secure financial backing.
  • An eligible association(s) must be a formally recognized group of people and businesses who have joined together for a particular purpose related to connected vehicle technology. They must be governed by a defined mandate, rules and/or by-laws, and membership requirements.
  • Must be in good financial and reporting standing with OCE.
  • Must be a company with sound business plans and secure financial backing.
  • Companies that have over $100,000 in active projects must complete those projects (including all final reporting) prior to OCE considering other applications for funding. This excludes TalentEdge internships and fellowships. 

Eligible Expenses:

Refer to Eligible Expenses document for full details.

How to Apply

Please contact your Business Development Manager or Martin Lord to discuss potential applications to this program. This stream of the CVAV Program has a two-stage process, an Expression of Interest (EOI) and a full application. Expected timelines for these processes and decision-making are outlined in the table below. 

An EOI shall be prepared and submitted by the Applicant(s) and Partner(s) between August 6, 2015, and October 28, 2015. Please complete all the information in the EOI template ensuring:

  • The EOI’s font and format are maintained.
  • The EOI is submitted via the OCE online application system, and uploaded as an attachment (Word or PDF format accepted). Applications can be initiated by your Business Development Manager or through Application Support.

Upon review of your EOI, OCE may request additional information or clarification to determine project eligibility. You will be notified via email and asked to follow up accordingly. This documentation will be appended to the submission.

A limited number of EOIs will be invited to proceed to submit a full application. We encourage all applicants to start discussions with industry partners in the early stages of the project’s development regarding intellectual property rights. These applications will be processed in accordance with OCE’s program guidelines that require both external and internal review prior to selection. 

Stream #2 Timelines

Call for Expression of Interest (EOI)

August 6, 2015

Deadline for submission of Expression of Interest (EOI)

October 28, 2015

Invitation for Full Applications

November 30, 2015

Application Deadline

February 5, 2016

Application Decision-making

March 2016

Successful Applications Approved

March 2016

Projects start

April 2016

All Projects Complete

January 1, 2018

 

Decision Making Process

The EOI review process will comprise of:

  • EOI review and ranking by Review Committee that includes representatives from OCE, MEDEI and MTO; highly ranked EOIs will be invited to submit full applications.

Full CVAV applications will go through a two-stage process:

  • The External Review Panel (ERP) will carry out a review of applications that meet the program objectives and assessment criteria. Non-Disclosure Agreements (NDAs) will be completed by the review panels prior to review of the applications. The ERP is comprised of MEDEI and MTO, and external, impartial members from both academia and industry with appropriate experience and knowledge to contribute to the decision-making process. The ERP will review the submitted application and make funding recommendations to OCE.
  • Projects selected for funding will be endorsed by MEDEI and MTO.
  • Successful applicants and their industry partners must execute OCE’s non-negotiable funding agreement, including a completed Schedule D, Intellectual Property Term Sheet, within 30 days of notification of award. A copy of the Funding Agreement can be downloaded for your reference. Please do not fill out this form; a copy of the agreement will be generated through our online management system and sent to you upon approval of your project.

CVAV is a competitive program with limited funding. All eligible projects are assessed on their merit and undergo a review process where the applications are assessed against program objectives and assessment criteria.

Flow of Funds

  • For projects 18 months in duration: OCE will release an initial payment of 30 per cent of the OCE contribution when the Agreement has been executed. Subsequent interim payments (two tranches, each 30 per cent of the OCE contribution) will be released upon receipt of interim progress and interim financial reports.
  • For all projects, a holdback of 10 per cent will be released upon project completion and receipt of the following: final progress and financial reports, outcomes and attestation from the partner regarding the use of funds.

The following project reports will be required:

  • Two interim reports (including progress and financials) will be required at one-third and two-thirds of the project duration. The project partners will receive notification and a link from OCE’s MIS system to submit the reports. The reports must be approved by OCE for release of the second and third funding tranches.

Final Reports:

  • Forty-five days prior to the scheduled completion date, the project partners will receive a notification of the project end date from OCE’s MIS system, with a link to the Final Project Report should the lead company and partner company wish to begin entering data. If an extension is required, it must be requested from your OCE Business Development Manager at this time.
  • On the scheduled project completion date, the lead company and/or partners will receive notification and a link to complete a Final Project Report (including progress, financials and metrics) from OCE’s MIS system. The lead Company and Partner Company reports must be received and approved by OCE within 30 days of project completion.
  • When the final reports have been approved, the lead applicant will be required to complete an attestation of the use of funds to close the project.
  • All required final reports by all partners must be submitted within 30 days of project completion in order to release the holdback, and maintain good financial standing with OCE.

Project Metrics:

  • If the project continues past a fiscal year end (March 31), the project partners will be required to complete an annual Metrics survey each April, for the part of the project that has been completed since the previous March 31. This annual report is mandatory for OCE to fulfil its contract with the Ministry of Research and Innovation. Required metrics reports from all partners must be submitted in order to maintain good financial standing with OCE.

Retrospective Survey:

  • Two years after project completion, the project partners will be sent a link to complete a retrospective survey to collect data on commercial outcomes from the project. This information is required by OCE for assessment of program impact and continuous improvement.

For more information on the CVAV program, please contact:

Martin Lord
Business Development Manager
416-861-1092 x3236        
Martin.lord@oce-ontario.org

For inquiries specifically related to eligibility, contracting and funding disbursements, please contact:

Sam Saad
Program Manager
416-861-1092 x1097
sam.saad@oce-ontario.org

For general inquiries about the online application system and application form, please contact:

OCE Application Support Team
416-861-1092 x2400
application-support@oce.zendesk.com